Working with Assets in Your Project

Learning Objectives

  • Identify what assets are in ClickLearn Attain 
  • Add assets to a project 
  • Add assets as a link in a project  


Let us now talk about an interesting and value add component of a project.


Cool!! What is that?

These are called assets, which can be used effectively to enhance the recordings content and to better organize our projects during collaboration.


What are Assets?

Assets are additional resources that can be added to a recording. The assets provide more information about the process to the learners and at the same time enhance the presentation of the recording. 

An asset can be a text, image, audio, or video file in any format. It can be available on your computer or can be imported from the Web.  

You can add assets to the assets directory in ClickLearn Studio and provide a link for these inside a recording. The assets directory is a central location in ClickLearn, which all the authors working on a project can access. 

Why are Assets Needed?

Adding assets to a project can be primarily useful when there are multiple authors working on the project in a cloud environment. In this scenario, if an author adds an image to a recording, which is saved on his computer rather than the assets directory, then other authors will not be able to access or view the image. To make the image accessible to all authors in the team, it should be saved in the Assets directory in ClickLearn Attain. 

There are two default directories available in ClickLearn Attain - Common Assets and Recording 

Assets.  The Common Assets directory is given as a template to the authors by ClickLearn. Here, you can save all the project management resources, such as an excel file for project schedule or the testing plan for your product. This helps you keep track of your project.  

Whereas, in the Recording Assets directory, you can save any additional resource, such as an image or a text file that you want to use in your recording. You can also add PDF-documents and link them from your recording content.  

You can create your own distinct folders in ClickLearn Attain to save your assets for recordings. Once saved in the assets directory, you need to reference these assets, maybe as an image, in the recording. 

The assets can also be added to your content by drag and drop from the Assets section on the right while creating your project structure. These will be displayed as links when you produce and publish your project.  

You can also add documents, which were not originally created using ClickLearn to your assets folder. Then, you can add these to the content by using drag and drop in the project structure.  

Adding assets to the assets directory

You can click the Assets icon from the left panel of ClickLearn Studio to access the Assets directory screen. On the screen, you can view the Common assets and Recording assets directories. 

To add an asset, click the New button and select the Upload file option. Browse to the file on your computer, which you want to add as an asset.  Select the file, choose the asset directory to which you want to add the asset and click Confirm in the confirmation dialog box.  

Similarly, you also get the options to Upload a folder or create a new folder to organize the assets that you are uploading to the assets directory. In case, you want to use some common assets in multiple content projects, you can even import these assets from other content projects.  

You can also replace an existing asset with a new one by using the Substitute with option from an asset’s context menu. Browse and choose the new asset from an existing project or from your computer. 

Adding assets from the editor

You can also add assets while editing a recording in the Recording Editor. In the Written editor, the Add New Text Block feature provides options to add an image in different layouts. You can select the required image from your computer and Save Changes.  

Adding an asset file as a link

You can also add a file as a link in your recording. This is useful when you want all team members in the project to have easy access to a process, schedule, or any detailed document for the project. 

Add a text block in the Written Editor and select the Link option.  Browse and select the file to be added from your computer and click Insert.  

The file will be displayed as a hyperlink in the recording. In the published content, you can click and download the asset file to your computer.  

Adding an asset as custom template

While creating a customized publishing template, you can add your own template file as an asset to the project. When you select this custom template, the customized theme is applied to the published Word or PPT file that reflects your company’s branding. 

Localizing assets

Often, organizations have their presence in different regions and countries. In such scenarios, there is a need to have a regionalized system that caters to the learning requirements of the local audience or users.  This essentially means that the authors creating training content in these organizations, need to have the ability to translate instructional text, chapters, comments, and notes, to the local languages.   

Similarly, the assets that are included in the content also need to be translated in the appropriate language to match the instructional text. For example, you have included all images taken on an English user interface in your recording. However, for the German division of your organization, you are now translating the recording instructions and text in German language. You might as well want the images taken on the German user interface of your business system to be used in this German version.  

The Localization feature helps you with all your translation needs. This will be covered in detail in the Localization mission.