Setting up Permissions for Content

Learning Objectives

  • Set up permissions for content 
  • Manage permission definitions

Scenario

 

Debbie, apart from the permission set associated with different user roles, do we also have any permissions to view and manage content? 

Yes Edward, you can create permission definitions for content on the ClickLearn portal. We will discuss how to set these up in this learning unit.

 

Defining Permissions for Content

When you produce and publish the content in a project in ClickLearn Studio, only the users who have the permissions to view or modify the content can do so. These permissions can be created on the ClickLearn portal by the administrator or the author who has created the project. 

You can define access rights for the learning content based on several parameters ranging from email address and domain to IP address.  

Adding a Permission Definition

To add a permission definition, click Permission Definition option from the left panel on the ClickLearn portal. On the Permission Definition screen, click the Create icon on the top right corner.  

In the Create dialog box, enter a name for the new permission set that you are creating. The Definition Parameter field provides the various definition criteria for defining the permission.  

A detailed dialog box is displayed according to the criteria selected by you from the list. You can choose from the following criteria. 

  • Email Address – When you select this criterion, you need to specify the email address in the text box below and click Add. The specified email address will now have access to the content.  

  • Email Domain – When you select this criterion, all the users who are included in the email domain that you specify in the field below will have access to the content. Click Add to add the domain to the permission set.  

  • IPV4 address – When you select this permission criterion, you need to specify the IP address range. All users who are a part of this IP range will have access to the content. The network administrator of your organization will provide this IP range.  

  • IPV6 address – When you select this permission criterion, you need to specify the IP address range. All users who are a part of this IP range will have access to the content. The network administrator of your organization will provide this IP range.  

  • Sign-In Provider - When you select this permission criterion, you need to enter the name of the sign-in provider you want to allow to have access to your content.  

Editing a Permission Definition

You can edit a permission by using the context menu of the permission definition. Click the three-dot icon displayed next to the permission definition that you want to edit. Select the Edit option from the context menu.  

The Edit dialog box shows a list of all entities that are included in the permission definition. You can use the toggle slider to enable or disable the permission for an entity. Click Save once you are done with your changes.  

You can also delete an entity by clicking the Delete button in the Action column. To delete the entire permission definition, click the Delete button at the bottom of the dialog box. Alternatively, you can use the Delete option from the context menu of the permission definition.